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Special Events | University of 樱桃视频 IT Services
Event services are only available after all academic support request have been honored.
If scheduling an event, please contact University Services before contacting AVCS.
Room reservations are the responsibility of the requestor; AVCS does not reserve rooms.
It is the responsibility of the requestor to create and load their content. AVCS strongly recommends testing documents in advance of events by coordinating a load/run test with the AVCS Manager. Installed applications are limited to 樱桃视频 standard applications which include the Microsoft Office Productivity Suite and Internet Explorer.
Please note the AVCS department does not provide event sound solutions. Event sound solutions are available through the CLAE-CST department. Connectivity to sound solutions is dependent upon the resources available from the sound department.
The AVCS department limits its event support to the McNichols campus. If an off-site event requires Audio-Visual services, limited equipment may be available through the University’s loaner program. When additional equipment is needed, the ITS Department recommends contracting professional services.
When services are required during a time at which the location is closed (e.g. during Christmas), the reserving department must make the appropriate arrangements with the Department of Public Safety for access.
Cancellation less than 48 hours prior to the scheduled event will be billed at the scheduled rate.
AVCS maintains the right to alter these policies and procedures without notice.
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Internal Event Fees
Audio-Visual requests for events, outside of University scheduled classes and outside of the academic calendar, incur a use charge to cover the replacement costs and staffing.
Equipment is reserved on a first-come, first served basis at the time the FOAP is provided. Internal departmental billing is the only method of payment; AVCS does not take cash. It is strongly recommended to make reservations as early as possible. The person renting the equipment is responsible for replacement costs due the damage to the equipment or equipment is stolen or lost. The fees include the setup and tear down of all equipment.
Requests for Dedicated Staff Assigned to an Event*:
Hourly Rate for each Student Employee............................... 10.00
Hourly Rate for each Full-Time Employee............................ 50.00
*Requests to have dedicated staff assigned to an event require a two-hour minimum and should be made two weeks in advance of the event.All Fees are per unit.
Ballroom Fees Item(s) Fee Laptop 25.00 Desktop Computer 25.00 Projector – Built in 25.00 Projection Screen – Built-in 25.00 Microphones Floor Stand microphone 15.00 Wireless Handheld – up to 4 available 25.00 Wireless (Lapel) – up to 4 available 25.00
*Microphone costs are billed when the ITS department supports the event. When CST supports the event, CST has a separate cost structure for the microphones.Fitness Center Fees Item(s) Fee Laptop 25.00 Desktop Computer 25.00 Projector – Built in 25.00 Projection Screen – Built-in 25.00 Large 9 x 12 Projection Screen 50.00 Microphones Floor Stand microphone 15.00 Wireless Handheld – up to 2 available 25.00 Wireless (Lapel) – up to 2 available 25.00 Calihan Hall Fees Item(s) Fee Laptop 25.00 Desktop Computer 25.00 Projector 25.00 Projection Screen Small Tri-pod 25.00 Large 9 x12 framed screen 50.00 Engineering High-Bay Item(s) Fee Laptop 25.00 Desktop Computer 25.00 Projector 25.00 Projection Screen Small Tri-pod 25.00 Large 9 x12 framed screen 50.00 President’s Dining Room (PDR) Item(s) Fee Laptop 25.00 Desktop Computer 25.00 Projector 25.00 Microphones Floor Stand 15.00 Wireless (Lapel) – 1 is available 25.00 Miscellaneous Item(s) Fee Speaker Phone 25.00 HD Roll TV on Cart 50.00 PowerPoint Presentation Clicker 10.00 DVD combo Player 25.00 External Speakers 10.00 Projection Screen Small Tri-pod 25.00 Large 9 x12 framed screen 50.00 -
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External Event Fees
Equipment is reserved on a first-come, first served basis at the time the FOAP is provided. External billing should be arranged by the University Services department. AVCS does not take cash. It is strongly recommended to make reservations as early as possible. The person renting the equipment is responsible for replacement costs due the damage to the equipment or equipment is stolen or lost. The fees include the setup and tear down of all equipment.
Requests for Dedicated Staff Assigned to an Event*:
Hourly Rate for each Student Employee............................... 10.00
Hourly Rate for each Full-Time Employee............................50.00
*Requests to have dedicated staff assigned to an event require a two-hour minimum and should be made two weeks in advance of the event.All fees are per unit.
Ballroom Fees Item(s) Fee Laptop 50.00 Desktop Computer 50.00 Projector – Built in 50.00 Projection Screen – Built-in 50.00 Microphones Floor Stand microphone 20.00 Wireless Handheld – up to 4 available 50.00 Wireless (Lapel) – up to 4 available 50.00
*Microphone costs are billed when the ITS department supports the event. When CST supports the event, CST has a separate cost structure for the microphones.Fitness Center Fees Item(s) Fee Laptop 50.00 Desktop Computer 50.00 Projector – Built in 50.00 Projection Screen – Built-in 50.00 Large 9 x 12 Projection Screen 75.00 Microphones Floor Stand microphone 20.00 Wireless Handheld – up to 2 available 50.00 Wireless (Lapel) – up to 2 available 50.00 Calihan Hall Fees Item(s) Fee Laptop 50.00 Desktop Computer 50.00 Projector 50.00 Projection Screen Small Tri-pod 50.00 Large 9 x12 framed screen 100.00 Engineering High-Bay Item(s) Fee Laptop 50.00 Desktop Computer 50.00 Projector 50.00 Projection Screen Small Tri-pod 50.00 Large 9 x12 framed screen 100.00 President’s Dining Room (PDR) Item(s) Fee Laptop 50.00 Desktop Computer 50.00 Projector 50.00 Microphones Floor Stand 20.00 Wireless (Lapel) – 1 is available 50.00 Miscellaneous Item(s) Fee Speaker Phone 30.00 HD Roll TV on Cart 100.00 PowerPoint Presentation Clicker 15.00 DVD combo Player 50.00 External Speakers 20.00 Projection Screen Small Tri-pod 50.00 Large 9 x12 framed screen 100.00